Hot desking is a rapidly growing trend in office design that creates a flexible, collaborative work environment. Employees in a hot desking environment work on an open floor plan and choose a workspace based on availability, with no assigned desks.

Why Hot Desking?

Nearly two-thirds of companies intend to adopt shared desks by 2020. Hot desking cuts down on unused office space and allows workers to choose a workspace based on availability. On average, 40% of office space goes unused at any time. Hot desking eliminates the need for excess space by offering a floor plan that requires less.

The best way to take advantage of hot desking is to allow employees to rotate work from home days or offer flexible work hours. This way, employees can share desks because they will never be in the office at the same time.

You can try having two employees use one desk and assign one employee work from home on Tuesdays and Thursdays and another work from home on Mondays, Wednesdays and Fridays. You can find out more about why remote work matters for your company here.

Why are so many offices adopting hot desking culture? Let’s check out some pros and cons.

Advantages of Hot Desking:

There are many advantages to adopting a hot desking system, which is why a majority of companies are adopting this office culture. Here are some of the pros:

  • Reduce office costs by eliminating the need for excess space.

Office space is the second biggest cost for most businesses. Adopt a hot desking floor plan and save money on rent. If you’re launching a startup, reducing your costs out the gate will make it easier to get a business loan.

  • Teamwork makes the dream work

Open floor plans inspire more collaboration amongst coworkers, which can boost productivity up 25%. Try adding in casual seating options such as couches, bean bags and picnic benches so that employees have multiple seating options.

  • Workplace Productivity increases

This study revealed that 87% of employees think flexible work environments are beneficial to productivity. Try adding employee benefits such as work-from-home days and telecommuting options and watch employee satisfaction skyrocket!

Disadvantages of Hot Desking:

There are a lot of benefits to shared desks, but there are some disadvantages to this open floor plan. Some of those disadvantages include:

  • This study reports that coworkers relationships can be negatively impacted by hot desking
  • Employees that share desks also share germs. Increased sick days have been reported as a result of desk sharing.

Six Hacks for Setting up a Hot Desk System:

Is your business ready to adopt a hot desking system? If so, use the infographic below for tips on how to implement shared desks.

Written By
Meredith is Editor-in-Chief at Fundera . Specializing in financial advice for small business owners, Meredith is a current and past contributor to Yahoo!, Amex OPEN Forum, Fox Business, SCORE, AllBusiness and more.