New technologies have revolutionised the way we think, perceive things and communicate with each other. Not only have they given us a wonderful opportunity to achieve faster and more efficient communication flow, but they have also built the culture of remote working.
More and more organisations are hiring talented and proficient workers from distant parts of the world who are ready to contribute to the agile project development and company’s general productivity.
While hiring remotely has a number of benefits such as smaller or no overhead costs and a greater pipeline of experts to hire, there are also some challenges most business owners need to tackle when trying to setup and manage a remote team.
Here are a few tips how to make remote team management a breeze.
1. Manage Schedule Inconvenience
One of the things business owners might view as an obstacle are schedule inconveniences. Since the people you are hiring come from different remote parts of the world,many of them belong to different time zones. This may cause difficulty in making a meeting schedule and slow down the communication between the two sides.
In this case, you need to choose the hours when all the team members are at their offices at the same time and organise a meeting. The meetings don’t necessarily have to be organised during the day. Make sure you choose the time which will be convenient to all your team members.
2. Provide Feedback
Building trust and a sense of community is essential for good business. If you want your team to produce best possible results, you need to people need to constantly encourage and motivate people to share and exchange their ideas. Also, people want to be heard and understood so that they would be aware of how much progress they are making and to what extent they contribute to the entire project.
Providing your employees with monthly feedback is an excellent way to keep them regularly updated about their achievements. However, be mindful not to base the entire communication on formal subjects. Instead, try to be spontaneous and engage your team in a friendly chit-chat before getting down to business.
3. Invest in Right Optimization Tools
While email is probably the most popular way of communication in this new digital era, many people consider it the least efficient means of communication.
However, maintaining a good communication flow is essential for creating a healthy working atmosphere and for keeping everybody regularly updated. When it comes to working remotely, the best substitute for face-to-face communication is a videoconference.
Luckily, there is a variety of agile communication tools and project management tools that connect team-members from different parts of the world and make communication hustle-free.
4. Maintain Up-To-Date Process Documentation
When introducing a new member to the team, getting him acquainted with all the ins-and-outs of project development and any sensitive and necessary data can take a lot of your team’s energy and time.
The best possible solution to this problem is to create documentation of processes which can serve as an invaluable source when any onboarding takes place. It’s an excellent substitute for the hours of training and can be pretty handy for any knowledge refreshment.
5. Choose the Right Manpower
Choosing the right team of people is instrumental in running business successfully and delivering good products. The nature of remote work requires a special group of people who have the right communication skills and who will easily fit into the community. Also, make sure you choose people who will perform their job flawlessly without having to supervise them constantly.
If you choose the big players who take their job seriously and do not take the advantage of all the perks this kind of job offers, you will realize that working with such people requires less management than when leading a team of workers who rely on office environment.