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Did you know that an average employee gets interrupted 56 times a day? And they spend a total of two hours every day to recover from those distractions! So, if you’re wondering why you’re not getting things done, you’re not alone.

Finding the right tools to maximize productivity is critical to the success of your business. For this reason, employers are constantly looking for ways to improve productivity in the workplace. One of the methods that gained popularity over the years (and for good reason) is the use of mobile productivity apps.

A study conducted by Ultimate Software found out that 92% of employees say that having access to the right technology that can help them to do their job better positively affects their work satisfaction.

In another report by CITO Research, 53% of the respondents said that mobile apps simplify business processes and increase productivity.

How Mobile Apps Help Improve Employee Productivity in the Workplace?

The first thing employers want to see in a productivity app is measurable improvements in the amount of work generated. The assurance of increased productivity is one of the primary benefits of project management techniques and other tools.

Other notable benefits of having a productivity app include the following:

  • Improved Quality of Work  If your team members can view everyone’s schedules, share information, and communicate in a single app, they can easily make adjustments that ultimately hasten and improve any project.
  • Sustainable Results  Some productivity tools let you access analytics, which you can use to learn from past projects. Having access to this valuable data allows you to improve how you assign work, set deadlines, and more.
  • Work from Anywhere  As long as you have a stable internet connection, you can work anytime, anywhere.
  • Seamless Project Tracking  With a productivity app, you can seamlessly track the overall progress of the projects you’re currently working on. You don’t have to use emails to communicate with your team members – you can do everything in a single app!
  • Security  Reputable productivity apps have a robust security system so your in-house data will never be leaked with third-party.

The right productivity software for your company will make tasks easier to complete. Whatever you want to achieve in the workplace, productivity apps can help you easily tick off your to-do list.

13 Mobile Apps to Boost Employee Productivity in the Workplace

With hundreds of productivity apps available in the market, it can be hard to choose one for your company.

We’ve rounded up 13 of the best mobile apps to boost employee productivity in the workplace.

1. For Blocking Websites  FocusMe

While technology can be a valuable tool to improve productivity, it can also be the culprit of distractions. Modern workstations let you open multiple windows at the same time, making it easier to switch from one platform to the next. However, there’s a thin line between productivity and procrastination. It only takes a single notification to distract you from whatever you’re working on.

To reduce the likelihood of distractions in the workplace, FocusMe allows you to block certain websites. This app can run on each workstation, encouraging your employees to focus on tasks by blocking distracting applications. You can white list the websites and apps you need for work and block unnecessary ones.

FocusMe Productivity App

FocusMe Pricing:

  • It starts at $39.99 per year.

2. For Managing Schedules Deputy

Business owners can agree with the fact that scheduling shifts can be tedious. Attention to detail is important because errors in scheduling could leave your business understaffed. It can also lead to poor customer service and staff burnout.  

Luckily, Deputy makes managing schedules a breeze. This app is an online scheduling software solution that allows users to easily manage schedules. You’ll be able to conveniently create a schedule based on your needs and budget.

Once you’ve started making schedules, Deputy can automatically and accurately create schedules using historical data. Your employees will receive notifications if there are new shift assignments or any changes. Another Deputy feature includes time and attendance so you can record the staff hours and create exportable timesheets for payroll.

Deputy Productivity App-Employee Productivity

Deputy Pricing:

  • It starts at $2.50 per month. 

3. For Seamless Communication  Slack

Slack is one of the most popular messaging apps for companies from various industries. It’s a more organized approach to communication. It provides more integrations than any other messaging app, which allows you to maximize productivity.

This messaging app is organized into threads that are specific to a single topic. In this way, you can start a group chat among team members while working on a project. Slack conveniently allows you to send files, tag team members, set reminders, and more – all in a single app.


Slack Pricing:

  • Slack is free for small businesses.
  • If you want to upgrade, prices start at $6.67 per month.

4. For Note-Taking  Evernote

These days, you can hardly see a phone without an Evernote app. It’s become everyone’s go-to app when it comes to note-taking.

Evernote offers more than just an app for taking down notes. You can save or auto-save emails specific to a project; seamlessly share your notes with your colleagues; scan documents, and convert reminders into events. Basic features include cloud management, tagging and organization, multi-platform support, and optical character recognition.


Evernote Pricing:

  • It starts at $14.99 per month.

5. For Tracking Expenses  Expensify

Running a business means you need to spend money to make money. But to make money, you need to track all your expenses. It can be a hassle to sift through all your receipts and list down your expenses. Expensify is a must-have app for tracking and segregating your expenses.

Whenever you purchase something, all you have to do is to enter the nature of the purchase, the amount, and other necessary information, and then snap a picture of the receipt. You can easily export it individually or in bulk for processing and reimbursement.

Expensify Productivity App-Employee Productivity

Expensify Pricing:

  • It starts at $5 for groups.

6. For Managing Tasks  Wunderlist

Wunderlist is an award-winning app that does more than just listing and ticking tasks off. When you create a task, you can add descriptions and pictures, and then assign them or note the progress as you work on them. If you’re working on a team project, team members can check the status of the projects through real-time updates.

Wunderlist is a great app for people who need to keep track of multiple tasks at once. You can program tasks as repeated or recurring, and all your completed tasks are in the archive.

Wunderlist Productivity App-Employee Productivity

Wunderlist Pricing:

  • Wunderlist for Business starts at $4.99 per month. 

7. For Managing Employee Performance  15Five

If you’re looking to improve employee engagement and productivity, you might want to check out 15Five.

Many users consider this app to be one of the most user-friendly mobile employee apps because it encourages open communication between managers and subordinates.

15Five’s most notable feature is that it allows staff members to ask questions or seek clarification from their superiors. It also allows managers or employers to set up weekly check-ins to make it easier for employees to reach out if they have any concerns. 15Five is the perfect solution to boost communication and productivity.

A fast-paced working environment with a large team will benefit the most from this app. With 15Five, everyone in the team will get the recognition they deserve. At the same time, managers can identify areas in need of improvement.

15Five Productivity -Employee Productivity

15Five Pricing:

  • It starts at $7 per month. 

8. For Digitizing Business Cards  CamCard

Even though we now live in a digitalized era, business cards are still an essential part of the business world. Whether you’re in the retail or service industry, you’ve most likely received or handed out a bunch of business cards.

CamCard is a tool that can digitalize business cards so they’re available to you in the cloud. You only have to take a picture of the card and CamCard will pull out all the necessary details, creating a digitalized version of your Rolodex.

With CamCard, you don’t have to sift through dozens of business cards to find the one you’re looking for. Additionally, this app allows you to make send emails, phone calls, or access their social media in a single tap. CamCard is a great investment for entrepreneurs on the go who often need access to their network.

CamCard Productivity App-Employee Productivity

CamCard Pricing:

  • It starts at $5/user/month.

9. For Recording Brilliant Ideas  Just Press Record

Got a brilliant idea you can’t wait to jot down? We’ve all been there before; a great idea pops into your head, you promise you’d remember it, but then after a few hours, this idea disappears into thin air.

Just Press Record, as the name suggests, allows you to instantly record your ideas and transcribe it into your notes, which is editable. This means you can check your recordings, review them, and refine them whenever you want to.

Just Press Record Productivity App

Just Press Record Pricing:

  • It starts at $4.99.

10. For Managing Emails  Mailstrom

Did you know that an average employee spends approximately 13 hours a week to check and send out emails? While emailing is a primary tool for communication, managing emails undoubtedly take a huge chunk of your time, especially if you get a lot of unnecessary messages.

If you’re looking for a solution amidst the clutter of emails, you might want to check out Mailstrom.

Mailstrom is an app that helps people manage their messages. In just a few clicks, you can easily unsubscribe and delete thousands of unnecessary emails. You can keep important messages and delete or archive the rest.

Mailstrom Productivity App

Mailstrom Pricing:

  • It starts at $9 per month.

11. For Scanning Files on the Go  Scanbot

Scanning multiple documents doesn’t have to be a hassle because it can reduce employee productivity.

With Scanbot, you don’t have to use a computer or a scanner to back your files. All you have to do is to snap a picture of the documents you want to scan. Once you’ve scanned all your documents, you can upload them to your computer or in the cloud. This saves you a lot of time so you can focus on more important tasks.

Scanbot SDK

Scanbot Pricing:

  • It starts at $2.99.

12. For Creating Diagrams  Lucidchart

If you’re looking for an alternative to Microsoft Visio to boost employee productivity, make sure to check out Lucidchart.

This app lets you create diagrams for educational, personal, and business use. Lucidchart works well for companies because of its collaboration feature, which allows two or more people to work on a diagram at the same time. They have a wide array of templates for different charts and diagrams.


Lucidchart Pricing:

  • Team accounts start at $20 for three people. 

13. For Creating Beautiful Presentations  Prezi

No one likes to pay attention to boring presentations. Keep your audience’s attention by creating your presentations using Prezi.

Prezi is a presentation app where users can create an engaging and persuasive slideshow to enhance employee productivity. With millions of templates to choose from, you’ll have an eye-catching presentation in minutes.

You can also unleash our creativity by creating a new template from scratch. Once you have your presentation in place, you can move the virtual camera around to record your design. Creating a stunning and engaging presentation has never been so simple.


Prezi Pricing:

  • It starts at $5 per month for personal use.


Written By
Matthew Gillman is the CEO and founder of SMB Compass. He's a trusted business financing expert with $150 Million+ in direct-lending experience. While he's not in the office he enjoys spending most of his time with family and close friends. Whether it be on the beach surfing, or in the mountains skiing, his favorite thing to do is to just be outdoors.

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