Are you still procrastinating? Do you still wonder what to do about the goals you set for yourself? Are you still getting zero work done?
Even the most productive workaholic in the world goes through a slump at least once in their lives. For the average person, there will always be times when it’s hard to be productive. This is true whether you’re an employee, a freelancer, or even your own boss.
Don’t worry. We got you – we looked at over 100+ of the best productivity hacks and tips and compiled the best ones into the ultimate master list that go-getters like you can use right now.
50+ Productivity Hacks to Boost Your Productivity
- Knowing Your Tools
- Delegate the Smaller Tasks
- Set That Calendar
- Flip a Coin
- Work in Batches
- Give Yourself Enough Time
- Know When to Say “NO”
- Chart Out Your Timetable
- Declutter Your Desk
- Minimize Email Time
- Put That Phone Down
- Stay Away from Social Media
- Skip Non-Mandatory Meetings
- The Pomodoro Technique
- Time Tasks With Energy
- Have a Set Downtime Policy
- Let Workers Leave Early
- Backup Your Files
- Smash That Save Button!
- Make Software Work for You
- Use Phone Apps If You’re on the Go
- Four D’s
- Keep a Journal
- Embrace Automation
- Use the Scrum Method
- Offer Incentives
- It’s Okay to Take a Break!
- Treat Yourself!
- Keep Your Snacks Handy
- Keep it Fun
- Set One Goal at a Time
- Make and Keep Good Habits
- Track Yourself
- Take a Nap
- Listen to Music
- Master Touch-Typing
- Just Start
- Trade “To-Do” With “Don’t-Do.”
- Work With Deadlines
- Sleep and Wake up Early
- Always Keep a Pen and Paper
- Pick a Daily Mantra
- Ask for Feedback
- Help Out Your Colleagues
- Work Unobserved
- Use a Bigger Screen or Two
- Use Natural Light
100+ Productivity Hacks Compiled From Around the Web
- 56 Productivity Hacks for the Individual Producer
- 13 Out-of-the-Box Productivity Hacks
- 18 Job Specific Productivity Hacks
- 39 Productivity Hacks for The Workplace
- 32 Technology Specific Productivity Hacks
1. Knowing Your Tools
When so much work today is done on browsers, programs, and apps, knowing the shortcuts can make the difference. They make you more familiar with them, and they cut the learning time in half.
If you’re using a program or app to do something for the first time, learn the shortcuts by looking up charts on websites. You can also watch tutorial videos to help you learn faster.
You will especially need this if you aim to catch up on your workload and quickly achieve better, more reliable results. You can even jot down these shortcuts for your own little “cheat sheet”.
2. Delegate the Smaller Tasks
Are you a boss or a manager with too much on your plate? If so, you need to delegate smaller tasks to stay focused on the big ones.
Delegating the right tasks might be a tightrope, though. Other employees might be just as swamped as you, and you won’t always be able to ask other people.
3. Set That Calendar
While it’s true that schedules only work if you stick to them, having your week planned out is a great way to help you see your current tasks.
It’s easier to prioritize once you see which of your tasks have tighter deadlines and which ones can be pushed back until later.
4. Flip a Coin
Still, procrastinating? It might be from indecision. If that’s the case, flipping a coin might help you decide – but not in the way you think.
Coin flips have been used to make decisions for a long time. They don’t have to be used to make vast choices, but they are great for clearing any doubt in your mind. This way, you can move forward with a clearer mind.
While you’re still making second guesses, you probably already have that “gut feeling” of what to do. Making that coin flip, whether it comes up heads or tails, only nudges you toward a decision.
5. Work in Batches
Just like finding the essential tasks for the day, grouping tasks together makes it easier for you to do them at once.
How you block them depends on you. They can be similar because they’re related to one subject matter (like a one-word document and one spreadsheet), or they can be similarly based on being done the same way (like responding to five emails).
6. Give Yourself Enough Time
Cramming too many things to do in so little time is the quickest way to burnout. To avoid this, space out tasks evenly and focus on one at a time.
The reason for this is because multitasking never works when you try it — you either end up focusing on only one task, or your mind juggles between two or three tasks at a time so often that you end up getting nothing done at all.
7. Know When to Say “NO.”
When you say yes to everything, you end up getting nowhere. That’s why you need to turn down opportunities from time to time.
While turning down, things don’t seem like a good thing, saying “No” is one of the most fantastic productivity hacks and tips out there. Knowing your limits gives you the room you need to accommodate the tasks you already have.
8. Chart Out Your Timetable
When you only have a set amount of time, having a timetable lets you set your priorities and get to work straight away.
Let’s say you have an eight-hour workday. For the first thirty minutes, you may want to dedicate this period to checking your emails, so you can commit the next two hours, accomplishing those reports from the night before.
9. Declutter Your Desk
A messy desk is a cluttered mind. When you spend a good chunk of your life at work, you want to start your day by seeing a desk you would like to work in. Having a clean, organized desk will give you just that — and peace of mind, too.
10. Minimize Email Time
Looking at your emails can be a time sink if you’re not careful. However, it’s possible to be still productive when you’re doing so, and that’s by dedicating a set time to do it.
Ideally, the best time to check your messages is either at the start or the end of your day. Doing this in the middle of essential tasks will only distract you.
11. Put That Phone Down
Most people – and yes, that includes you – have a habit of checking their phones. If you’re not careful, you’ll find yourself checking every little notification that pops up. Eventually, you’ll be scrolling down your news feeds “for five minutes”.
To avoid getting distracted, put your phone on silent and turn notifications off. Keep it at arm’s length from you or behind the monitor while you’re working. You can even just leave it in your bag.
12. Stay Away from Social Media!
It’s not just your phone, either. If there’s anything that can be a huge time sink, it’s social media — and for a good reason.
Facebook, Twitter, and Instagram are designed to make you want to keep scrolling down your news feed, so don’t log onto them if you don’t need to.
13. Skip Non-Mandatory Meetings
While some meetings are crucial, others tend to fall into project updates, rules reminders, discussing workplace issues, or training for new employees.
Attending these types of meetings are okay when you have time to spare, but it’s also OK to skip them when you have a critical deadline or two to beat.
14. The Pomodoro Technique
There are plenty of techniques to improve your productivity, but the Pomodoro is one of the newer ones you can use to plan your workload.
Here’s how this works: first, choose a task, then set a timer to 25 minutes, work until the timer rings, and then take a five-minute break. Repeat until an hour passes or until the job is done.
15. Time Tasks With Energy
Energy spikes and drains throughout the day. It is why you often hear about how to make the most out of your day by doing the most difficult or the most critical tasks in the morning because it’s often when people are at their most active.
But this might not always work for you. For instance, you might be at your most productive in the middle of the day or just after lunch when you’ve had your coffee. Be sure to time your most important work during these hours.
16. Have a Set Downtime Policy
There will be slow days in the office, whether it’s just another quiet day at work or due to maintenance.
Having a clear set of rules and practices for your employees when this happens is critical to keep your business productive.
Taking time to come up with new ideas isn’t always wasted time. For instance, you can still do this whenever you’re waiting or stuck in traffic or when you have a few moments in the elevator.
You may have noticed that some of the best ideas come to you when you least expect them, like a sudden burst of inspiration.
18. Let Workers Leave Early
It’s a fact of life that there will be those slow days around the office, and when those days come, there may not be much work to do.
While it sounds counter-intuitive, giving workers the possibility of leaving early actually motivates them to get work done faster and break the 9-5 workday monotony.
19. Backup Your Files
It can’t be stressed enough. Whether you’re starting up your business or are working freelance, everything you work on should have a back-up copy.
While cloud storage is a fantastic innovation, it’s not a guarantee, either, so it’s always good to have that spare copy to save your progress.
20. Smash That Save Button!
The next of these productivity hacks is simple: remember to save regularly.
While the Microsoft suite (and programs from many other companies, such as Adobe) already include auto-save as a feature, it’s not a guarantee for other programs. After all, programs can still crash from time to time.
If you’re working on a huge assignment, it never hurts to hit Ctrl+S (or Command+S for iOS) now and then. You’ll thank yourself later.
21. Make Software Work for You
If you don’t know what apps or programs you should get, consider the following that should be a staple in every professional’s life:
- Airtable — Airtable is a web-based spreadsheet app with more functional features that make it user-friendly.
- Microsoft Outlook — Outlook is the email client of choice because it lets you sync and schedule emails and keep templates you can send anytime.
- RescueTime — RescueTime lets you track which programs and websites you spend the most time in and track your most and least productive hours.
- Slack — Slack is the best way to stay coordinated with your team, with the basic video-call and chat features alongside Google Docs and Trello compatibility.
22. Use Phone Apps If You’re on the Go
If you’re always on the go, having these apps on your phone will save time and make planning much easier:
- Pocket — Pocket is a bookmarking app that saves web pages and articles more smoothly by syncing across platforms for a faster loading time.
- MindNode — Brainstorming on-the-go has never looked more vibrant. With MindNode, you can exercise your inner creativity and keep those ideas flowing.
- Clear — It always feels nice to check something off your to-do list, especially if it’s a long one. With Clear, it looks good too – simply shake your phone or swipe across to clear an item.
23. The Four D’s
While every IT team should know this by heart, email management’s underlying principle can be applied to any industry.
These are the “four D’s” that everyone – including you – should keep in mind:
- Delete (delete pointless emails/tickets),
- Delegate (transfer the right tickets to the right people),
- Defer (reschedule the tickets with lesser priority),
- Do (resolve the ticket).
24. Keep a Journal
Bloggers will find journaling an effective way to get your thoughts out and turn them into action plans, but that doesn’t mean you can’t start journaling yourself.
Journaling is also a great way to brainstorm: it’s a place for setting goals, analyzing yourself, or even setting a reference for your method’s underlying principle.
25. Embrace Automation
While it’s not always a guaranteed success, you can do so much with process automation. Simple things like scheduling emails to more complex tasks like ticketing and billing are all automated in many workplaces these days to save time.
Not only can you stick to your deadlines, but you also improve workflow in your office, making you and your employees more productive.
26. Use the Scrum Method
Software developers have this breaking down method, making an entire product into smaller fragments, called modules. These modules can have separate, more manageable deadlines. They are completed at the same time, tested, and then integrated into the final product.
You can take the Scrum method’s underlying principle and integrate it into your workplace to complete larger tasks faster.
27. Offer Incentives
Sometimes, productivity means keeping morale in the workplace high. Making employees feel appreciated is always well and good, but it never hurts to offer more concrete rewards.
When you pair employee appreciation with a well-placed rewards program (bonuses, prizes, etc.) and the occasional contest night, you can see motivation rise.
28. It’s Okay to Take a Break!
Not even the most workaholic among us can keep up that same level of energy for extended periods. Staying idle for a few minutes away from the screen gives you that much-needed time to stretch and reset your brain.
These few minutes to move around and refresh the difference between a motivated professional and a tired one.
29. Treat Yourself!
Being always productive is possible, but it’s not practical for anyone. Aside from energy, motivation and morale also decline the longer a task takes to complete. To stay on track, be sure to give yourself a small reward after all that hard work.
A little reward after a significant milestone never hurt anyone. Using positive reinforcement works wonders for both morale and motivation, like a cup of coffee, a sweet treat, or even a cute cat video here and there.
30. Keep Your Snacks Handy
No one likes being hungry on the job. When you’re on a time crunch, you might not even have the chance to run to the nearest vending machine. Keeping those goods within an arm’s reach both saves time and keeps you fueled.
But be careful about your snacks, though. Overloading sugar and caffeine can only carry you so far throughout the day before experiencing a caffeine or sugar crash. Instead, keep healthier snacks, like trail mixes and fruit slices, and drink more water.
31. Keep it Fun!
Too many bosses still think that “all work, no play” policies are the best way to efficient.
Surprisingly, the opposite is true. The human brain is meant to thrive in variety, and doing the same thing every day can lead to boredom, stress, and even burnout.
Injecting a little fun into the office makes less stressed and better-motivated employees, whether it’s casual Fridays or hosting the occasional contest with some prizes.
32. Set One Goal at a Time
Setting your expectations and goals higher than what you can achieve is the quickest way to burnout. To do goal-setting work for you, you need to be smart about it.
That means having a reliable, manageable plan you can follow through. The end step should take you towards a more tangible goal.
Ask yourself these helpful questions whenever you set out to complete any current and future tasks and projects:
- What exactly do you want to do?
- How can you tell if you’re close to completion?
- Do you have a concrete plan?
- Are the tasks you set manageable?
- Do you have a set deadline?
33. Make and Keep Good Habits
Human beings are creatures of habit, and we make all kinds of habits all the time. While we often make bad habits, it’s also possible to develop good ones with amazing productivity hacks and tips like this one.
The catch is in making them stick. Good habits don’t have to be something big. What’s important is you need to start small and manageable, stay consistent, and reward yourself for every milestone.
34. Track Yourself
The first step to creating good habits is knowing what your bad habits are. For instance, instead of working, how much time do you spend on social media instead?
This is where tracking yourself comes in. Time-tracking software lets you know when and where you’re at your most productive. There are also plenty of tracking apps you can download to monitor your activity.
35. Take a Nap
Stuck on a task, and nothing seems to work? There are times when you just need to rest and refresh your brain for a bit, and naps are great for that.
There are different kinds of power naps you can try depending on your schedule:
- 20-minute naps — A twenty-minute nap every six hours improves efficiency and productivity.
- 60-minute naps — An hour-long nap is great for retaining information (e.g., studying for a test or learning a new skill).
- 90-minute naps — An hour and thirty minutes of nap time seem too much, but it’s great for improving both memory and creativity.
36. Listen to Music
You might think listening to music while working is evident and shouldn’t be counted among these productivity hacks and tips.
There’s a science behind it. And science says you totally should.
Music that makes you happy reduces stress and makes you better at your work, compared to no music at all. So next time, don’t be ashamed to listen to your favorite tunes while you’re on the job.
37. Master Touch-Typing
You’ll be surprised over how many of your co-workers still type using their index fingers. This kind of typing isn’t just slow. It also makes you more likely to forget what you’re typing.
The excellent news is touch-typing is a skill that relies on muscle memory. Most people can do it. Most people should master it in this day and age.
38. Just Start!
Perfectionism is the death of productivity. If everything has to be perfect for you, you can’t accept anything else. As a result, you won’t be able to start on your tasks.
You need to accept that nothing will ever be perfect. And that’s fine. It’s that kind of thinking that’s stopping you from even starting that task. Instead, trade “perfect” for “done.”
Once you start doing this, you’ll be able to work more effectively and complete all those tasks and milestones you set for yourself.
39. Trade “To-Do” With “Don’t-Do”
You might have tried making “to-do” lists only not to complete them. If this is the case, try writing down a list of things you need to say “no” to.
The “don’t do” list is really about prioritizing. It sets apart the urgent tasks from the mundane ones that take up more of your time. But it also lets you experiment with the things you should be doing and approach them differently.
40. Work With Deadlines
The most important thing you can give yourself is a sense of urgency. This is why so many productivity hacks are about managing time. It’s not about how difficult the task is, but how you use your time to go about it.
Deadlines are a great way to give yourself this urgency. When used effectively, they motivate you to complete tasks and achieve your goals. If you don’t have them yet, it’s time to set a few.
41. Sleep and Wake up Early
Poor sleep means poor performance. Many people today lack sleep because of too much work, affecting more than just workplace productivity.
Always get seven to eight hours of sleep no matter what you do. Not only will you feel more energized in the morning, but you will also be healthier in the long run. You will thank yourself for it.
Conversely, oversleeping can also ruin productivity. It makes you feel just as tired as staying up all night. Waking up early in the morning allows you to work with your internal body clock instead of against it.
Healthier is more productive. Sitting in front of a screen for long periods can be pretty unhealthy. It not only limits circulation but also tenses your muscles and makes you uncomfortable.
While running or doing intense physical activity is right for you, you don’t need to go to the gym, either. As long as you take a few minutes to stretch and move around, you’re right.
43. Always Keep a Pen and Paper
You might think at first that keeping a pen and paper in today’s paperless society only slows you down. But there’s a good reason why we included it in this master list of the best productivity hacks.
It’s more flexible than an app, easier to use, and doesn’t run on batteries. Even if you don’t like journaling, always have something to write with that isn’t your phone. You never know what – or who – you might run into.
44. Pick a Daily Mantra
There’s nothing wrong with picking a few words to live by. There’s a good chance you have a few wise words you’ve taken to heart yourself. Why do you think motivational posters are everywhere in the modern workplace?
Having a mantra or two will make you more likely to stick to good habits at work. They’re short, usually memorable, and are overall sound advice. If you don’t know what else to do or how to do a specific task, they are there to fall back on.
It’s so hard to focus on anything when everything demands your attention. Sometimes, physically removing distractions is not enough. You still get the urge to check your social media or are curious about something in your emails.
But when you need to keep your attention on the task at hand, you need to set everything else aside. Focusing on what’s in front of you is the first step to completing your itinerary and moving on to other tasks.
46. Ask for Feedback
Useful feedback works well for productivity. When you find yourself stuck and out of ideas, a second opinion (or even a little help) may help you see the task or the project with a fresh set of eyes.
It’s also just as important to offer feedback as it is to receive feedback. But be sure to keep that feedback constructive with the mantra “praise in public, criticize in private”. It keeps employees motivated and may save them from feeling embarrassed.
47. Help Out Your Colleagues
Significant projects and tasks need many hands to complete. That’s why team players are a big boon in any workplace. Teamwork is the key to a productive office and a productive company.
Working well with others not only makes work fun but also boosts morale. It improves your work relationships, making it easier to accomplish tasks that might take longer to complete. It even gives better results than with less enthusiastic coworkers.
48. Work Unobserved
Do you ever feel unproductive when you’re being watched? If your answer is yes, you’re not alone. Some of the best work is done when no one is watching, and it’s sometimes faster to get something done than explain it first.
If you’re a boss or a manager, it’s more productive just to let your employees work on their own. It allows them to take care of problems on their own without calling unnecessary attention and reducing productivity. It also enables you to focus on other issues.
49. Use a Bigger Screen or Two
If there’s one thing you can take away from this list of productivity hacks and tips, it’s that investing in a bigger monitor can make you more productive.
Bigger screens let you see more of what you’re doing. It enables you to organize what programs and tabs you have open. The bigger space even allows you to see and understand more data, especially if you’re working with spreadsheets.
Better tech is more affordable every year, so there’s no excuse not to get that bigger monitor. It’s a great investment you’ll thank yourself for in the long run.
50. Use Natural Light
Walking into a gloomy office affects your mood. Over time, this will likely result in lower productivity. Luckily, getting lots of natural lighting should do the trick.
Natural lighting isn’t just great for boosting vitamin D levels. It also improves both vision and mood. As a result, it encourages creativity and makes you and your coworkers and employees feel more energetic. Because of this, utilizing natural light may be the best of the best productivity hacks out there. The best part? It’s as simple as opening the windows.
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And there you have it — the ultimate master list of all the best productivity hacks and tips you could ever need to help you slim down all those projects.
Keep in mind that you don’t need to follow absolutely everything on this list. After all, different people have different work styles, so it might take some trial and error before finding the ones that click with you.
It also helps to know that you won’t always see instant results with everything new you try. That’s completely fine. The best changes start small, and constant progress is the important thing.
All the best!