Project management can be a tedious task. It requires many advanced multi-tasking skills that would drive anyone crazy without the proper tools or orientation.
I have done some project management myself, and I still remember using multiple notebooks, word documents, and excel sheets to help me organize, remember tasks, and manage personnel.
In my search for the best task management tool, I found Taskade. You can compare it to applications such as Notion, ClickUp, Airtable, Trello, Asana, Slack, Todoist, JIRA, GitHub, and more.
In this extensive (and unbiased) Taskade Task Management Tool Review, I will discuss my experience creating workspace using their website. I will also discuss the pricing model, support options, if any, and any other information.
- About Taskade
- Setting Up Your Taskade Account
- Creating a Workspace with Taskade
- Managing Your Taskade Account
- Taskade Pricing
- Taskade Support
- Taskade Knowledgebase
- Taskade Remote Collaboration Tool Reviews
- Final Thoughts
After reading this review of Taskade, you will have a clearer idea and know if you should manage your tasks, team, or projects using it.
So, let’s get started.
Taskade was founded by John Xie (CEO), Dionis Loire (CPO), and Stan Chang (CTO) in May 2017.
It started as a Chrome extension but has grown to a web-based task management application with the option to download as a mobile or desktop application.
Taskade is a unified workspace where remote teams can collaborate and get work done. You can organize tasks, write product specifications, automate repetitive workflows, and video chat with your team.
Setting Up Your Taskade Account
Signing up for Taskade is easy; you can use your Google account or any email you may have. I signed up with my Google account for this review.
Before anything else, Taskade will ask some pertinent questions such as your purpose for using the application. I’m guessing this will allow their system to personalize your experience.
If you don’t want to answer the questions, you can also opt to skip.
Before anything else, Taskade can be used on different platforms such as:
- Website Extension.
- Mobile Applications.
- Desktop Application.
- Website Application.
I will be using the Website Application for this review.
Creating a Workspace on Taskade
Almost immediately after signing up and answering different questions, we proceed to create the first workspace. You simply have to name your workspace and send invites to the people that you want in your workspace.
A ‘workspace’ is a collection of projects and notes, where you can also invite other people to collaborate in real-time.
You can invite a member as an Editor who can create and edit projects and templates but cannot manage workspace settings. Or as a Viewer, who can only comment and chat in projects.
Each workspace has a ‘subspace,’ a more specific workspace for a particular project/task.
For both workspace and subspace members, you can set user roles/permissions such as Admin, Editor, or Viewer.
You can also customize the layout of any workspace to a:
- List — lets you work from top to bottom.
- Board — lets you work horizontally.
- Action — lets you work in a table format.
- Mindmap — lets you work in a horizontal tree-structured manner and map out what you have in mind.
- Organizational Chart — lets you map out organizational structures easily and visually.
Managing your Workspace in Taskade
On every workspace, there are default tabs that consist of Projects, Agenda, Roadmap, Templates, and Completed.
- Projects — Things or plans that you need to complete.
- Agenda — Your schedule or checklist of what you need to do.
- Roadmap — A detailed timeline of how you’re going to finish the project.
- Templates — Here, you can customize your board.
- Completed — Your completed projects.
You might be overwhelmed by the many features of Taskade, but don’t worry, there is a guide for every new user. Simply click the ‘Get Started with Taskade’ option under ‘Projects.’
In this guide, Taskade discusses the basics of the essential, superpower, and multiplayer functions found in their application.
Some of the basic functions in Taskade is being able to reorder each task by merely dragging the button to the left, which says ‘Drag to move.’
You can also tag someone on a task by mentioning them with the ‘at’ (@) or hashtag (#) sign.
Taskade has features that most project management tools contain. Having control and an overview of your workforce and workflow is extremely important to ensure the project is successful.
You can delegate a task by clicking the ‘assign’ button. Each task can also be commented on, and files can also be attached.
You can also assign a deadline by clicking the ‘Due Date,’ This also works as a reminder for anyone assigned to the specific task.
All of the due dates can be reviewed under the tab, Agenda.
If you want an overview of the deadlines of your project/s, you can also go to your ‘Calendar,’ which is found on your dashboard.
You can also comment on real-time on any particular task on your workspace or subspace by clicking ‘Add Comments.’
I have used a lot of project management tools in my time. All of them allow multiple users to view almost everything in the workspace (depending on the settings), allowing everyone to see the current status of the project/s.
Taskade has a Chat & Video Conference. You can chat, audio/video call any teammate or all of your teammates at once. There’s no need to use a separate application to contact someone in real-time!
They also have Real-Time Typing and Online Indicators. You can see your teammates’ avatars when they are online and where they are typing.
You also don’t have to continually compare each teammate’s local time, as Taskade has a Local Time Indicator. You can hover over your teammate’s profile to see their local time.
Taskade also notifies you in real-time any events happening across your workspace. You simply have to click on the ‘bell’ icon on the top right corner or click on ‘Activity’ on your dashboard.
Automation allows for repetitive tasks to be streamlined, and for talents to be put to good use on other areas of the project.
In Taskade, you can create a template from scratch or choose from 400 options to streamline your workflow. They have different categories from Team Management, Engineering, and Planning, to name a few.
The template that you will choose can help automate repetitive workflows. I chose a template by random, then clicked the ‘Add to Templates’ button.
I thought that it would save that template to a folder, but it leads me back to my workspace. Nonetheless, the templates are convenient.
Each template has pre-written contents, and all you have to do is fill them out. You can also customize each template’s function depending on what you need since there are formatting tools at the bottom of the page.
If you have made multiple templates for multiple workspaces, you can browse it using the shortcut ‘CTRL + K’ or directly clicking on the website search bar.
You can also use the search bar to search for any keyword on your workspace that you want to jump into.
Each workspace or subspace can also be filtered or tagged so you can better organize them.
5. Other Functions
Each project can be pinned or starred to emphasize priority.
You may also duplicate a project by clicking ‘Copy’ and move it to any workspace or subspace that you want.
Once a project is completed, you can click on the ‘Complete’ button, and the project will be moved under the tab, ‘Completed.’
Managing Your Taskade Account
On the top right corner of your dashboard, you can click on your avatar to view the different options to manage your account.
You can edit your personal information on ‘Account’ under ‘profile’ and connect your account to Facebook, Twitter, Google, or Apple.
If you want to change your password, simply click on ‘Password.’
Under ‘Billing,’ you can upgrade your workspace so you can manage your expenses.
If you want to integrate your workspace’s calendar to your social media calendar, you can do so by clicking on ‘Integrations.’
You can even control the push or email notifications of any workspace or project under ‘Notifications.’
You can use Taskade for free, or you can upgrade to their ‘Unlimited Plans’ that gives you full access to all the features.
Below is a table to detail the pricing model of Taskade.
$5/user per month
$9/user per month
If you have a really small team (probably 1-3 people), you can opt to use their application for free, but if you are planning to scale your business, then I suggest getting the Unlimited Yearly Plan.
Subscriptions automatically renew, but you have the option to cancel anytime.
If you cannot find an answer from the different knowledge base pages mentioned earlier in this article, you can use the ‘contact us’ form.
You can also send an email directly to [email protected]. However, if you need an immediate response, there is also a chat widget at the bottom right corner of the homepage screen.
However, this chat widget doesn’t appear when I am on my workspace, so I think that’s something to improve for Taskade in terms of real-time support.
Nonetheless, I got replies real fast, which is great.
Taskade has different pages on their website to help you kick-start the management of your project using their application.
I used these pages to further my understanding of how their platform works and how I can better use them for my different projects.
1. Help Center
The help center houses different progressive topics to help you get started with using Taskade.
Clicking on a topic directs you to different pages with basic training materials to effectively utilize every feature of Taskade.
2. Frequently Asked Questions (FAQs)
The FAQ page is a new knowledge base for the most basic questions asked about Taskade.
If you’re looking for different articles about project management, teamwork, and more to help you improve your craft, then you must visit the Taskade Blog.
Here are some of Taskade’s policies on privacy:
- They collect anonymous data from every visitor of the Website to monitor traffic and fix bugs.
- You can view, change, and remove your data associated with your profile.
- They also use personal information collected to help create, develop, deliver, protect, and improve products, services, content, and customer communications.
- They employ industry-standard techniques to protect against unauthorized access of data about you that they store, including personal information.
Taskade Remote Collaboration Tool Reviews
I found multiple review sites where people shared their experiences in using Taskade as a project management application.
Trustpilot gave Taskade a score of 4 stars out of 5.
Capterra gave them a perfect rating of 5 out of 5 stars.
G2 provided a score of 4.5 stars out of 5.
Producthunt gave a 4.6 rating out of 5 stars.
Final Thoughts — Should You Manage Your Remote Team Using Taskade?
Definitely! I want to highlight the different factors below that contributed to my recommendation to use Taskade to manage tasks.
1. Ease of Use
At first impression, many new users may find things all over the place. Still, Taskade provided a guide to discuss the different features, which made the website application very user friendly.
The user interface looks very modern and up-to-date, as well. I didn’t experience any bugs while using the application.
Taskade has most of the basic features that Trello, Notion, Asana, and other good tools, but what stood out the most was the All-in-one chat, audio/video call multiplayer feature.
I love to manage tasks, write notes, and video chat, in a straightforward platform.
I don’t like having multiple, separate tabs to chat or call a teammate about a project. I also don’t like not knowing if a teammate is working or not, so Taskade’s features work well.
3. Productivity Boost
After choosing a template that suits the category that I’m working on, organizing everything was relatively easy.
There’s also a calendar that keeps you reminded of your team’s tasks.
Overall, I recommend Taskade for modern task managers who want an all-in-one place to macromanage/micromanage their team, projects, or tasks. You can chat, organize, and get work done in one simple workspace.