Are you usually punctual or late? Do you have the ability to complete a task on time? Or are you able to accomplish goals before the deadline? Are you manage your time or not?
If your answer from any of the above question is NO, then it means that you are unable to manage your time. So don’t worry in this article you find various tips that help you to manage your time properly.
The term time management may be terrifying to you. Your mind always reminding you the pending deadlines and the list of task that is left.
If you manage your time effectively it can enhance your productivity, and prepare yourself mentally. Even some people take classes for time management and use electronic planners to better handle their daily tasks.
Time is very precious and it should not be wasted at any cost. Time flies when you are having fun and it drags when you are feeling bored.
Whether you are a student, an entrepreneur or an employee, always remember that the only thing between you and your goals is time.
1. Plan your work ahead
The only way to stay ahead of your time is to plan ahead. Make a weekly and daily schedule of your activities. The schedule will help you to know how much work you perform in a day or week.
It will help you to track your ability and your productive time. You can also make changes in your schedule. Also when you make the schedule for the day or week must strictly follow it.
Always plan your day before going to the bed. The schedule will help you to understand the overview of activities that are coming ahead.
2. Prioritize your schedule wisely
While planning schedule keeps in mind all the important activity and task that you are going to be done. Organize your schedule on first thing first priority. When you prioritize your task adjust them according to your goals and requirements.
Your daily activities must fall into one of four categories which are important and urgent, important but not urgent, urgent but unimportant, and both not urgent and unimportant.
Always start your schedule with the important and urgent task. When you did any task mark it on your schedule.
3. Learn to delegate where possible
Whether you are running a small business or large enterprise, a one-man effort will not get anyone success. All of us know that we cannot manage all the workload in our own arms.
Delegation is also not an easy thing because it is hard to find a trustworthy person who can do same task effectively. If you are unable to find which task should be outsourced then there are various articles online that provide help you to understand which task would be better done if you assign them to the third party.
Your success chance may be increased when you this, also you have a chance to give that time to other tasks. So when you find other opportunities arise delegate some task to other team members.
4. Stop leaving tasks unfinished
Never stop with the unfinished task because it will continue in the future and overlap with the next task. When you start any task always ensure that it is complete before you move yourself to the next task.
Also, do not encourage yourself to do multitask. There are some activities in which you cannot do multitasking.
For example, if you are entering data into the excel sheet and want on the side by side to answering the emails, you will probably take more time to complete the task than normal. Try to finish your task within the described limit of the task.
5. Choose to be effective over being efficient
Life is not a race or a place where you try to please everyone. Sometimes your efficiency and polite behavior will harm you. A friend who wants to take help from you to complete any task may be he consumes you too much time from the time which you assign for your important and urgent tasks.
Learn to tell them no in a polite way. Another way to enhance your skills and effectiveness is to solve new task which is not old or familiar for you. The unfamiliar task will take your more time and you risk your reputation because of this task.
6. Organize your desk and working environment
Have you ever come across with a situation when you want to note down something and you are finding a pen but you are unable to find it because your working desk is messy?
If it occurs most of the time, you will save so much time if you organized things. For becoming an organized person you do not need to work hard.
What you have to do just is to place things at their right place. For example, place documents and files in a particular cabinet and put a pen in a pen holder.
7. Focus on the vital few
The direct objective to be business is to achieve goals. You must perform such task and activities that are related and important for your business success. Pay attention to the things that distract you from your work.
If the distraction is self-made, then its time to use your willpower ability. When you track the cause of distraction then your willpower for the improvement. Which bring effectiveness in your work.
8. Treat urgent and important tasks equally
Procrastination groups in when you put off the difficult tasks for the sake of the easier ones. You must treat all the important and urgent tasks should treat at the same priority.
If you have any schedule then strictly follow it. The problem with difficult tasks is that too makes it more difficult to handle them in the long run.
Being an obsessive can make you procrastinate. You start to pay attention to unimportant tasks. You don’t need to be perfect, but what you have to do is to avoid procrastination is to get a head start.